Do employment verifications and background checks consume an important amount of your HR department’s time? Outsourcing these functions is a superb way to increase the efficiency of HR personnel through the elimination of those time-consuming tasks. But it’s not as easy as just calling up an employment verification company and passing the baton – there’s still a great deal you will need to know.
1. Provide just as much information as possible
When submitting a request for background screening services, it is essential that the buyer reporting agency (CRA) is given just as much information from the applicant as possible. There might be instances where an applicant has changed his/her last name or may use a nickname that they failed to incorporate on their paperwork. This omission may result in a discrepancy when attempting to verify information.
When an applicant provides his/her employment history, it’s important a complete name and address for the employer is provided. Oftentimes, an applicant may list the name of the employer but not add a complete address (ex: street name, city, state and zip code). 먹튀검증 Small businesses might be difficult to discover with out a complete address. It can also be important to provide a contact number for employers. Applicants may provide a phone number for a friend they’ve worked with to use and verify their employment, however a CRA must contact the organization directly to use and verify information through the HR department or previous supervisor.
For a CRA to execute a background investigation, an applicant must sign an authorization and release form plus a disclosure statement giving their consent and knowledge that the investigation has been processed. Being an employer, you will want to continue file the signed disclosure statement. The authorization and release form is submitted to the CRA along with the applicant’s information to be verified.
For companies who submit their investigations via electronic format, it’s always a good idea with an authorization and release form with a “wet” signature on file. Difficulties may arise, especially with schools, in accepting electronic signatures. It is the policy of some schools to only accept a “wet” signature on an authorization and release form and therefore will not verify any information when given a digital signature.
3. Request only the correct searches
Being an employer, you need to only request the mandatory background searches required for the position you are seeking to fill. Don’t request additional searches that don’t pertain to the position for that your applicant is applying. Like, you wouldn’t process a motor vehicle check into an applicant who’d not be driving for the company. This unnecessary search would not only increase your costs but may possibly also delay receiving case results. It’s always good to have a company policy in place for the searches you will need to execute for various positions within the company.
4. Be patient
CRA’s work diligently to obtain verifications as quickly as possible. There are several situations which can be out of the CRA’s control where information cannot be obtained in an appropriate manner, if at all. When attempting to verify education, it’s important to see that when a CRA is trying to verify an older issuance it is a strong possibility that records have now been archived to storage, in which case it may take the college quite a long time to discover records.
Schools as well as employers may never return a remedy to a verification request. Sources at these locations have primary duties to go to to and verifications may possibly not be their top priority. There are several sources that return information in a expedient manner and are extremely cooperative, whereas other sources may never return an answer to multiple requests.
When contacting an employer for verification, the CRA is looking to confirm dates of employment, the position held by the applicant, grounds for leaving the organization and if the applicant is eligible for rehire. There are lots of firms that maintain policies that prevent them from divulging certain information such as for example salary, reason for leaving and eligibility of rehire. Some employers may ask the CRA to provide them with the info listed by the applicant and they will either confirm or deny the validity of the information, but will not correct any discrepancies.
Many companies will verify employment information over the phone while others require a verification request to be faxed or mailed plus a signed authorization and release form. A growing trend for employers is to outsource their verifications to a third-party source, in which case you will find additional fees incurred to obtain employment verifications.
When verifying education, (GED, senior school diploma, adult senior school diploma or degree) a CRA will endeavour to confirm the date and issuance indicated by the applicant. Schools will confirm these records either verbally, through fax or by mail. There are several institutions (mostly colleges and universities) that have outsourced their verifications to a third-party source, in which case, you will find additional fees incurred. When a school states that they are unable to locate accurate documentation for the applicant, it is helpful if the applicant has the capacity to provide a copy of these issuance to the CRA. Once a copy is received, the CRA will then contact the college and provide them with the copy to determine the validity of the document.
You can find two forms of reference verifications that may be requested. An employer may opt to have a CRA develop references for an applicant. This kind of verification doesn’t require the CRA to make contact with references listed by the applicant, but alternatively to make contact with a prior supervisor or manager and try to produce a research through them. This kind of reference verification may be difficult as much supervisors are not always willing to provide a research for an applicant and it could be company policy to not give out personal or professional references.
Employers can also request a CRA to make contact with references which were listed by the applicant. References are generally contacted via telephone but some may request that the questions be sent via fax or e-mail along with a signed release. A CRA can make every attempt to verify references, however some individuals may never return phone calls. Sometimes it will help if an applicant provides both a daytime and evening phone number in which a reference may by reached.
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